Interim Alumni Relations & Development Manager
Job Description
Posting Number
20141939SPosition Title
Interim Alumni Relations & Development ManagerLocation
District OfficeDepartment
SMCCCD Foundation DIST (DEPT)Position Number
1C0436Percentage of Full Time
100%FLSA
Exempt (does not accrue overtime)Months per Year
otherIf other, please specify
Through December 31, 2025Min Salary
$99,144 (annual)Max Salary
$125,580 (annual)Position Type
Administrative/Supervisory PositionsWho We Are
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on "Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces our commitment to provide quality education and promote life-long learning — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our San Mateo County Community College District team, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice. We achieve this through broad collaboration among faculty and classified staff, administration, students and community partners.
The College and the District
The San Mateo County Community College District is home to Cañada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions (HSI) and Asian American and Native American Pacific Islander Serving Institutions (AANAPISI) enrolling approximately 32,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College District’s Educational Services & Planning website.
Who We Want
We value the ability to serve students from a broad range of academic, socioeconomic, cultural, disability, gender identity, sexual orientation, racial and ethnic backgrounds. We prioritize applicants who demonstrate an understanding of the benefits that diversity brings to a professional educational community. The successful candidate will be an equity-minded individual who is committed to collaborating with faculty, classified staff, administration, students and community partners in strengthening the culture of equity and antiracism throughout the District. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping students achieve their educational goals.
The Position
The Alumni Relations & Development Manager helps keep the Colleges’ and San Mateo County Community Colleges Foundation’s accomplishments and needs in front of the institutions’ alumni and students in a variety of ways, including cultivating relationships and the use of electronic media and print communications to publicize local events and meetings. The Foundation seeks candidates who are poised to make a meaningful impact on the trajectory of the Foundation and student success at San Mateo County Community College District (SMCCCD). The position will be responsible for planning, coordinating, and attending Foundation programs and fundraising activities. The position will also be responsible for cultivating a relationship with alumni that involves coordinating alumni ambassadors and annual giving programs at each of the Colleges and with alumni groups.
Under the direction of the Foundation’s Executive Director, this position coordinates specific assignments including a combination of face-to-face relationship building, communications, event planning and logistics, data management, coordinating student and alumni involvement in Foundation activities, working in collaboration with the Colleges’ communications, student activities, financial aid, and athletic departments. The Manager has responsibility for soliciting individual gifts, setting strategy and executing fundraising plans for sustaining and growing the number of annual donors, the size of individual donations, converting alumni, faculty/staff, and occasional givers to annual donors, and building a pipeline of prospective donors for the Foundation’s comprehensive campaigns. Public contact is extensive and involves alumni, donors, students, faculty, staff, and members of the community to exchange information. A high degree of independent judgment and creativity is required to analyze and interpret data or to resolve a variety of minor and occasional major problems that might arise. The Alumni Relations & Development Manager can direct the work of volunteers and student assistants as assigned. The successful candidate will be an equity-minded individual ready to collaborate with SMCCCD staff, faculty, and administrators.
Under the direction of the Foundation’s Executive Director, this position coordinates specific assignments including a combination of face-to-face relationship building, communications, event planning and logistics, data management, coordinating student and alumni involvement in Foundation activities, working in collaboration with the Colleges’ communications, student activities, financial aid, and athletic departments. The Manager has responsibility for soliciting individual gifts, setting strategy and executing fundraising plans for sustaining and growing the number of annual donors, the size of individual donations, converting alumni, faculty/staff, and occasional givers to annual donors, and building a pipeline of prospective donors for the Foundation’s comprehensive campaigns. Public contact is extensive and involves alumni, donors, students, faculty, staff, and members of the community to exchange information. A high degree of independent judgment and creativity is required to analyze and interpret data or to resolve a variety of minor and occasional major problems that might arise. The Alumni Relations & Development Manager can direct the work of volunteers and student assistants as assigned. The successful candidate will be an equity-minded individual ready to collaborate with SMCCCD staff, faculty, and administrators.
Duties and Responsibilities
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
- Acts as a liaison between the Foundation and the students, faculty, and staff at the SMCCCD Colleges regarding college needs and funding campaigns, services and activities, and logistics of fundraising events
- Management and daily oversight of annual giving programs to include direct mail, online giving, faculty/staff giving, and other fundraising programs
- Develop a strategic plan for engagement and effective solicitation and growth in the number of leadership-level ($1,000+) donors through annual giving campaigns, such as the Chancellor Circle, Athletics and identifying Legacy Society prospects for planned giving
- Coordinate alumni ambassadors for each SMCCCD College; interview, select, train, and monitor the work of volunteers and alumni ambassadors
- Maintain and manage a portfolio of individual donor prospects through all phases of research, cultivation, solicitation, and stewardship
- Manage an annual portfolio of 30-50 donors/prospects with annual goals for visitations and outcomes to secure unrestricted individual gifts
- Manage the processing of donor and prospect information, transactions, and data integrity into the Raisers Edge database; ensure database processing procedures are documented and up to date
- Review donor lists to ensure accuracy, effective segmentation, and coordination of mailing lists
- Research, write, edit, and proofread collateral pieces for print/social media/e-mail marketing, fundraising letters, event materials, newsletters, and website pages. Develop and maintain web content for donors and prospects
- Oversee and grow efforts that build a culture of philanthropy and encourage giving among students and young alumni
- Participate in the planning and review of event logistics related to alumni and student engagement, and other Foundation events
- Work in partnership with the Colleges’ Communications departments related to connecting alumni to college-sponsored events and activities
- Coordinate the Foundation’s role at the annual scholarship reception ceremonies
- Develop a Foundation presence on the College campuses to raise student and faculty awareness of the community’s and Foundation’s support of the Colleges and students
- Develop relationships with and negotiate discounts with local and relevant businesses for the benefit of alumni and students
- Initiate, coordinate, and schedule meetings with students and alumni. Cultivate and manage student and alumni volunteers
- Develop tailored communication strategies and engagement opportunities for donors and prospects
- Develop and maintain current lists and records of individual contacts with the alumni council
- Support the Executive Director and Director of Development with other development activities as they arise
- Ability to work weekends and evenings is required
- Performs other duties as required
Minimum Qualifications
- Bachelor’s degree in marketing, communications, business administration, or a closely related field OR an equivalent combination of education and experience
- At least 3+ years increasingly responsible experience with demonstrated effectiveness in non-profit or educational setting that has included elements of fundraising, program development, writing and working with web content, e-mail marketing, social media software and tools, volunteer cultivation
- Experience with fundraising, program design and implementation
- Excellent communication skills (verbal and written) and the ability to represent the foundation and colleges professionally both internally and externally
- Demonstrated experience with volunteer development and oversight
- Strong interpersonal, team, and leadership skills; tact and flexibility
- Sound judgment, the ability to analyze problems quickly and accurately, and the ability to develop practical and effective solutions to solve a variety of problems
- Computer proficiency and the ability to learn new data systems
- Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff
Knowledge, Skills and Abilities
- Knowledge of college and nonprofit fundraising (specific experience with alumni fundraising is a plus)
- Skill in use of the Microsoft Office Suite, Donor Databases/CRM, web-based content management systems, e-mail marketing software, and various social media tools
- Knowledge of objectives of fundraising programs and principles; donor research, cultivation, and solicitation strategies
- Ability to perform work accurately and thoroughly, excellent attention to detail, and organization skills
- Ability to handle confidential matters and maintain confidentiality
- Highly developed capacity to accurately and objectively evaluate the effectiveness and outcomes of our program and to make appropriate judgments on articulating the data in proposals and reports
- Skill in effective written and oral communication skills (including correct English usage: grammar, spelling, vocabulary, and punctuation)
- Skill in event planning, project management, and program evaluation
- Experience managing, tracking, and reporting on revenue data
- Ability to train, supervise, and evaluate volunteers, managers, student workers
- Ability to work effectively as part of a dynamic team, as well as independently
Physical Requirements
This classification requires driving a motor vehicle to off-site locations; persuasive communication; adaptability and flexibility to perform the essential functions; ability to lift/and or carry 25 pounds; ability to exert manual dexterity sufficient for keyboard and other office equipment operation.
Benefits
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.
Open Date
01/17/2025First Review Date
01/31/2025Open Until Filled
YesSpecial Instructions Summary
Required Application Materials All applicants are required to submit:
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: smccdjobs@smccd.edu
Web Page: https://smccd.edu/humanresources/
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: smccdjobs@smccd.edu
Web Page: https://smccd.edu/humanresources/
Conditions of Employment
Prior to employment, the selected candidate will be required to complete the following:
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
EEO Statement
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Accommodations
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form
Annual Security Report
San Mateo County Community College District’s (SMCCCD) 2024 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years (2021–2023) concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. The 2024 Annual Security Report also outlines various campus safety and security policies concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The Annual Security Report also includes important tips to help every community member remain safe and avoid becoming a victim of crime. The 2024 Annual Security Report is now available on the Public Safety website. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures, and resources.
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