Job Description

Executive Secretary, Lvl 5

Gabelli School of Business Undergraduate, Rose Hill

Fordham University

 

Fordham University has an excellent reputation as a dynamic institution located in New York City.  Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools. 

 

• Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
• We offer tuition remission for employees and their dependents 
• A generous employer match towards a 403(b) retirement plan.
• As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
• As part of its work-life balance program, the University provides generous PTO including 10 vacation days, 12 sick days, 4 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.  
• University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

Position Summary

Reporting to the Senior Assistant Dean for Undergraduate Studies, the Executive Secretary supports the business school faculty and daily operations of the Gabelli School of Business Rose Hill’s undergraduate division. The Executive Secretary utilizes excellent organizational and communication skills to manage multiple tasks simultaneously and effectively.

 

Essential Functions         

• Assists with general reception responsibilities such as welcoming students, visitors, and parents, providing standard information and referrals, answering phones and emails, taking messages, ordering supplies, and coordinating communications.
• Assists the Rose Hill undergraduate faculty in scheduling and administering make-up exams, using the Blackboard system, troubleshooting Fordham email, and other key functions.
• Assists with emerging Dean’s Office situations, including assisting with time-sensitive student notifications, outreach to other offices, etc.
• Maintains working knowledge of Fordham’s Salesforce database (RamCentral), the student record database (OnBase), the course scheduling system (Banner), and the room reservation system.
• Maintains active and updated records of all undergraduate business syllabi.
• Maintains knowledge of weekly faculty schedules and office hours.
• Maintains sensitive electronic records, including but not limited to scanning, uploading/downloading, processing, filing, and following through to ensure they are properly processed and reflected in student records.

 

Essential Functions Note

This list is not intended to be an exhaustive list.

The University may assign additional related duties as necessary.

 

Additional Functions       

• Processes check requests, check deposits, and faculty expense statements.
• Disseminates print and electronic information as requested by faculty and administrators.
• Photocopies large volumes of class handouts and organizes exam materials.
• Handles room reservations and room change requests for both courses and activities.
• Supports event planning for undergraduate events including, but not limited to, open house, orientation, spring preview, admitted student days, town halls, dean’s list, graduation, awards ceremonies, large-group advising sessions, transfer sessions, academic advising, student case competitions and other events where the assistant deans are the primary organizers and/or presenters.

 

Required Qualifications: Education and Experience         

• High School diploma or equivalent.
• Minimum of 3 years of clerical experience.

 

Required Qualifications: Knowledge and Skills       

• Strong organizational, interpersonal, and communication skills.
• Proficient in Microsoft Office and Google Workplace.
• Ability to work independently and in a team-oriented environment.
• Ability to prioritize and manage multiple tasks effectively.
• Ability to maintain a high level of confidentiality and discretion.
• Comfortable with learning new software platforms and databases.
• Demonstrated problem-solving skills.
• Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

 

Preferred Qualifications  

• Knowledgeable in Salesforce

           

Minimum Biweekly Salary for All Others: $2,133.10

 

Maximum Biweekly Salary for All Others: $2,133.10

 

Union Affiliation: Local 153

           

START DATE: ASAP

 

APPLY HERE: https://careers.fordham.edu/postings/8492

 

ABOUT FORDHAM

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools.  It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom. 

 

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

 

Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories

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